Booth Size: Each booth space is 10’ x 10’
Displays: All displays must be contained within the booth space. All selling and solicitation must occur within the booth space. NO EXCEPTIONS! All aisles are to be kept clear. No offensive materials, products, noises are to be displayed and/or sold. All music, TV, radio and film noise must be contained within the vendor’s booth. WildOaksCMF Vendor Chair retains the sole right to determine the applicability of any products, services, materials, displays, sounds and other items. Possession, sale, or use of drugs, illegal substances, or weapons of any kind are expressly prohibited. Vendors agree to abide by the decision of the Vendor Chair Person, whose decision is final.
Electrical: Electric is not included with booth fee. Outlets may be purchased at the time the application is submitted. Booths that use or have displays that exceed the purchased electrical will be required to reduce their electrical needs to conform to the purchased amount.
Equipment: All equipment, canopies, table covers, décor, must be provided by the vendor. All booths MUST BE TETHERED and secured against hi winds.
Security: The WOCMF and its committees will not be responsible for theft or loss of vendor property. It shall be the vendor’s sole responsibility to secure and protect their merchandise and property.
Access: Each booth will be provided with one (1) vehicle pass to allow on-off site access before and after show hours only and access to a designated parking area. ABSOLUTELY NO PARKING ON SITE. Each booth will receive three (3) entry gate passes for personnel. Additional passes may be available based on proof of need. All booth personnel will be required to have a pass to enter the event site.
Staffing: Booths are required to be staffed at all times during the event hours. Booth representatives must stay within their booths to sell or promote products and/or services. Vendors must have permission to touch any patron, customer any other individual. Failure to staff a booth at any time during event hours will result in being banned from future WOCMF event.
Space Assignment: Booth spaces will be allocated on a first come, first-served basis by the Vendor Chairperson. Coordinators will attempt to honor all space requests. Vendors will be notified of their space assignment(s) upon check-in June 3rd. All space decisions are
final. The Vendor Chairperson maintains the right to limit the types of services and goods of vendors. Such decisions may supplant the allocation of booth space and the order in which applications are received. All decisions are final.
Cleaning: Booths must be free of all litter, stock boxes and trash. Booth must be completely empty within two hours after closing. Failure to maintain a clean and staffed booth will result in being banned from future WOCMF events. The Vendor Chair or approved team members will inspect each booth prior to leaving the site. Vendors must sign the check-out log to be eligible for future WOCMF events.
Fire Ordinances: The Ventura County Fire Department states that SMOKING AND/OR VAPING IS PROHIBITED inside the booths and throughout the WOCMF site at any time. No flame, or chemicals, compressed gas filled balloons, or other flammable substances are permitted. All Fire ordinances will be strictly enforced. Violators will be removed from the premises.
Health Permits: If craft vendor is selling or providing food or drink, they must comply with the requirements of the Ventura County Department of Environmental Health. All such vendors shall, at their own expense, obtain all necessary permits prior to opening and shall furnish a copy of such permit with their application. April 1, 2023 is the final deadline to secure and provide a permit to WOCMF for such products, thereafter it will result in a denial of their application.
No food or candy can be sold or given away without prior approval of the Vendor Chair Person. All decisions are final.
Other: Authorized automobiles on display will contain no gasoline or batteries.
Permits: Craft Vendor is responsible for and must show proof of all current applicable licenses and permits, including a valid sellers permit.
Vendors must email copies of required permits to: mcgobedo@gmail.com
This event is in Ventura County. Only a Ventura County Health Permit will be accepted for those offering food or drink.
Insurance: Vendor must obtain and provide proof of General Liability insurance naming the following as Additional Insureds on the Certificate of Insurance:
Rotary Club of Westlake Village
City of Thousand Oaks
CRPD
CVUSD
Certificate Holder:
Rotary Club of Westlake Village P.O. Box 3331, Westlake Village, CA 91359
| Limits of coverage: | $1,000,000 Per Occurrence |
| $2,000,000 Per Aggregate |
Please email a copy of the Certificate of Insurance to: mcgobedo@gmail.com
If you need to obtain insurance, these sites offer one day event insurance:
Canopy Insurance or K&K Insurance
DAY-OF-EVENT INSTRUCTIONS
Final instructions regarding the day-of-event check-in, event area map, a schedule of events, specific instructions regarding load-in and load-out, and
vehicle parking will be emailed to you approximately two weeks prior to event. (May 15)
CANCELLATION POLICY
No refunds for vendor cancellations. The event will take place rain or shine and will not be cancelled due to weather. No refunds will be given due to inclement weather. If the Rotary Club of Westlake Village is forced to cancel this event due to government mandate, your vendor fee will be rolled over to the next scheduled date for the event.
If you have questions or need additional information, please do not hesitate to email us: info@wildoaksCMF.com